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Windows Forum / Outlook Express / General Topics / May 2008

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Converting OE messages to WORD documents

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Phil James - 22 May 2008 04:06 GMT
I know I can copy each individual OE message to a WORD document -- or copy
several messages one at a time to the same WORD document, but can I convert
all the messages in a folder, for example, to a WORD document in one
operation?  It's a hell of a lot easier (for me!) to work with WORD
documents than OE messages!

Thanks...

Phil
Michael Santovec - 22 May 2008 05:41 GMT
If you want just the text and not the header information, you can select
all the messages in a folder and do a Message, Combine and Decode, then
copy/paste the resulting message to Word.

You can save the messages as EML files.  Those are text files.  But they
won't be pretty in Word.  You'll see all the headers and attachments
will appear as encoded text, among other things.

You can use Drag-and-Drop to save multiple e-mail messages to EML files
at a time.  A saved EML file will open in an Outlook Express message
reading windows, properly formatted and with attachments accessible.

- Open the Windows File Explorer to the folder (directory) that you
want to save the messages to (e.g. C:\EML-TEMP).  For minimal confusion,
the folder should be empty or only used for saving mail messages.
- In Outlook Express highlight the desired messages (Ctrl-Click or
Shift-Click)
- While holding down the Left mouse button, drag the messages to the
Explorer window.  If the Explorer window is not visible, drag to the
Taskbar button for Explorer, keep holding the left mouse button down
until Explorer moves to the front, then complete the drag to the
Explorer window and then release the Left mouse button.
- Complication: Messages are saved as *.EML files where the first part
of the file name is the message's subject.   If you save multiple
messages in one drag-and drop operation, OE will automatically number
the subsequent messages with identical subject to make the name unique.
But if you later save additional messages with the same subject it will
start the numbering process over again and you will get a "Confirm File
Replace" dialog for the duplicate names.  When this happens, leave the
confirm dialog and switch to the Windows File Explorer.  Rename the
first file (e.g. rename "The Subject.EML" to "The Subject-1.EML").  Then
switch back to the Confirm dialog and click on YES.  The new message
will get saved with the original name and the previous message will
still be there with the new name.

- As an alternative to Drag-and-Drop you can use a program to extract
the contents of an mail folder file to individual *.EML files.  These
programs automatically generate unique names for the *.EML files
  - DBXtract - http://www.oehelp.com/DBXtract/Default.aspx
  - DBXpress - http://www.oehelp.com/DBXpress/Default.aspx
  - DBXtend - http://www.oehelp.com/DBXtend/Default.aspx
  - OEX Enhancements - Import/Export/Resend/Duplicates/Attachments,
etc.
    http://www.oehelp.com/OEX/Default.aspx

Signature

Mike - http://pages.prodigy.net/michael_santovec/techhelp.htm

> I know I can copy each individual OE message to a WORD document -- or
> copy several messages one at a time to the same WORD document, but can
[quoted text clipped - 5 lines]
>
> Phil
Phil James - 26 May 2008 04:00 GMT
I'd love to do "message," "combine and decode," but "combine and decode" is
in light type and unavailable to me on every folder I tried.  Any idea why?
...or what I can do about it?

Phil

> If you want just the text and not the header information, you can select
> all the messages in a folder and do a Message, Combine and Decode, then
[quoted text clipped - 49 lines]
>>
>> Phil
Michael Santovec - 26 May 2008 07:28 GMT
You have to select multiple messages before combined and decode is
enabled.

Signature

Mike - http://pages.prodigy.net/michael_santovec/techhelp.htm

> I'd love to do "message," "combine and decode," but "combine and
> decode" is in light type and unavailable to me on every folder I
[quoted text clipped - 59 lines]
>>>
>>> Phil
Phil James - 29 May 2008 20:50 GMT
Thanks!

> You have to select multiple messages before combined and decode is
> enabled.
[quoted text clipped - 58 lines]
>>>>
>>>> Phil
 
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